Administrator in Magna Park (MK8) – Immediate Start with HireNow

Job Description: Administrator, Magna Park

Our client, a market-leading logistics and distribution company based in the heart of Magna Park, Milton Keynes (MK8), requires a skilled Administrator to join their busy operations team. This role is central to the smooth running of their office functions, providing essential support across data management, customer service, and internal coordination. The position has become available due to continued business growth and offers a fantastic foot-in-the-door with a reputable local employer known for investing in their staff.

As the appointed recruitment partner, HireNow manages the entire hiring process, ensuring a swift and transparent experience for candidates. We specialise in connecting talented individuals with immediate opportunities in the Milton Keynes region, much like our successful placements for a Plant Operator in Chelmsford (CM1) or a Phlebotomist in South Bank, London (SE1). This role is perfect for an organised individual who thrives in a fast-paced environment and is looking for a role with genuine progression potential.

Key Responsibilities & Daily Duties

You will be the operational linchpin for the department, ensuring administrative processes run with precision and efficiency. Your core duties will encompass:

• Data Entry & Management: Accurately inputting and maintaining customer, order, and inventory data across multiple systems (including SAP and bespoke databases). Regularly auditing records to ensure 100% data integrity and generating weekly reports for the management team.
• Customer & Supplier Liaison: Acting as the first point of contact for inbound phone calls and emails. Professionally handling queries, updating stakeholders on order status, and resolving minor issues before escalation. Building positive relationships with key suppliers and transport partners.
• Document Processing & Workflow: Processing high volumes of shipping documentation, purchase orders, and invoices. Ensuring all paperwork is correctly filed, both digitally and physically, in compliance with company retention policies. Managing the departmental workflow tracker to highlight priorities.
• Office Coordination & Support: Providing comprehensive administrative support to a team of 10-15 staff. This includes coordinating meetings, managing stationery and office supplies, arranging couriers, and assisting with the onboarding of new temporary staff sourced through our agency.
• Health & Safety Administration: Supporting the site manager with essential H&S admin, including maintaining training records, booking mandatory courses, and ensuring all visitor and contractor sign-in logs are accurately completed and filed.

Essential Skills & Candidate Profile

To be successful in this Magna Park Administrator role, you will need a blend of technical competency, soft skills, and the right attitude. We are looking for:

• Proven Administrative Experience: A minimum of 1-2 years in a similar office-based administration, data entry, or customer service role. Experience within logistics, distribution, or a similarly fast-paced sector is a distinct advantage.
• Technical Proficiency: Advanced skills in Microsoft Office (especially Excel for VLOOKUPs and pivot tables) and confidence in learning new proprietary software. Touch-typing speed of 45+ WPM is required.
• Exceptional Communication: Outstanding verbal and written English. The ability to communicate clearly and professionally with colleagues at all levels, external partners, and customers is non-negotiable.
• Organisational Mastery: Impeccable attention to detail, superb time-management skills, and the ability to prioritise a varied workload under pressure. You must be a self-starter who can work with minimal supervision.