Personal Assistant (PA) in Bolton BL1 – Immediate Start with HireNow

Job Description: Personal Assistant

Our client, a dynamic and growing organisation based in the heart of Bolton BL1, is seeking a dedicated and efficient Personal Assistant to provide comprehensive support to a senior management team. This role is pivotal to the smooth running of daily operations and requires a candidate who is not only highly organised but also possesses exceptional interpersonal skills and a proactive mindset. The successful applicant will be the central point of contact, managing a wide range of administrative and executive tasks in a fast-paced environment.

By applying through HireNow, you gain access to our extensive network of local employers and benefit from our expertise in matching candidates with the right company culture. We understand the specific demands of PA roles in the Bolton area and advocate for our candidates to secure competitive pay and favourable working conditions. Whether you're looking for an immediate start to bridge a gap or a long-term career move, registering with us opens doors to numerous opportunities, much like our services for an Casual Labourer or specialised positions such as an Inventory Clerk in Canary Wharf London E14.

Key Responsibilities & Daily Duties

As the linchpin of the executive office, your day will be varied and impactful. Your core mission is to enhance the efficiency and effectiveness of the management team by taking ownership of the following responsibilities:

• Complex Diary & Email Management: Proactively manage multiple executive calendars, schedule meetings across time zones, coordinate video conferences, and filter and prioritise a high-volume inbox to ensure critical communications are actioned promptly.
• Travel & Logistics Coordination: Arrange complex national and international travel itineraries, including flights, accommodation, ground transport, and visa requirements, while ensuring cost-effectiveness and preparing detailed trip packs.
• Document Preparation & Meeting Support: Draft, format, and proofread reports, presentations, agendas, and confidential correspondence. Attend key meetings, take accurate minutes, and track action items to completion.
• Stakeholder Liaison & Communication: Act as the first point of contact for internal and external stakeholders, including clients, board members, and staff. Handle enquiries with professionalism and discretion, building strong relationships.
• Project & Administrative Oversight: Support ad-hoc projects from inception to delivery, including event planning, office management tasks, and processing expenses. Ensure filing systems (digital and physical) are meticulously maintained.

Essential Skills & Candidate Profile

To thrive in this challenging and rewarding Personal Assistant position in Bolton BL1, you will need to demonstrate a proven track record and a specific skill set. Our client values candidates who are not just executors but thinkers and problem-solvers.

• Proven PA/EA Experience: Minimum of 3 years' experience in a similar Personal or Executive Assistant role, supporting senior management. Experience within a corporate, professional services, or fast-paced SME environment is highly desirable.
• Exceptional Tech & Software Proficiency: Advanced skills in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) are essential. Experience with CRM systems, project management tools (e.g., Asana, Trello), and digital communication platforms (Teams, Zoom) is a strong advantage.
• Unrivalled Organisation & Communication: Impeccable attention to detail, the ability to manage multiple priorities under pressure, and outstanding written and verbal communication skills. You must be a confident and clear communicator at all levels.
• Proactive Discretion & Professionalism: The utmost discretion when handling confidential information. A proactive,"can-do" attitude where you anticipate needs and solve problems before they arise. A professional demeanour and polished presentation.

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